The hurrier I go, the behinder I get. – Lewis Carroll.
Ever feel like that? The harder you work, the more difficult it is to get the job done? You’re never on top of things, losing control, and always flying by the seat of your pants?
If you work in a busy Accounts Payable department that still uses a paper-based invoicing system, you probably feel like that every day.
Let’s face it: in the working world, there’s no sweeter feeling than being in complete control of what you’re doing because control leads to productivity, and productivity is why we’re there in the first place.
But dealing with paper invoicing is inefficient, cumbersome and error prone. Every month you waste time and energy trying to track down purchase orders to match up with invoices. You route and re-route those invoices, looking for the right authorization. Those pieces of paper get lost on desks or disappear altogether. There’s mail coming in, mail going out. And what about all the duplication? Data copied and recopied…
It doesn’t have to be that way. Companies which have turned to leading AP automation solutions like iPayables’ InvoiceWorks® are feeling that sweet sensation of control again. And the sweeter feeling of productivity naturally follows.
High-level AP automation streamlines the entire procure to pay process by cutting out all the paper and making each step visible in real time. All personnel in AP, along with other departments with a stake in the process, have access to information on each transaction. Communication is smooth and instant.
No longer are staff tied up answering phone calls from vendors asking about their payment, because every vendor has access to its individual account from its own computers. Staff are free to focus on other tasks, while a high-functioning electronic invoicing process takes care of most of the processes they once performed by hand.
AP automation can cut invoice processing costs as much as 80%. It has saved so much turnaround time for some companies that they’ve been able to take advantage of fast pay discounts for the very first time. Best of all, everything is contained in a single system, where data is easily accessed for multiple purposes, including strategic planning.