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Accounts Payable Automation

iPayables’ accounts payable automation solution makes electronic invoicing easier than ever before by combining quality technical solutions and quality service.

AP Automation

Accounts Payable Automation & Electronic Invoicing

Imagine a world without paper invoices. Suppliers could key or upload invoices via the internet where they automatically match and route to the appropriate users for approval. There is no data entry, and no supplier phone calls. Invoice processing costs are drastically reduced resulting in triple digit ROI within six months. That’s iPayables’ Accounts Payable Automation. iPayables’ system allows AP departments to reach more suppliers and receive more invoices electronically than any other accounts payable automation solutions.

AP Automation Benefits

iPayables’ Accounts Payable system makes electronic invoicing easier than ever before by combining quality technical solutions and quality service. Our Accounts Payable solutions, comprised of patented automation tools, eliminate paper, from purchasing to payment reconciliation. So, in addition to making your job easier, you’re also making the world a better place by reducing paper waste.

Additional benefits include improved productivity, reduced AP-related costs, prevented errors, dynamic discounting, and improved supplier relations. AP automation software ensures that the approval and workflow process is electronic and thus faster and more convenient. High-level accounts payable invoice automation also eliminates lost invoices, errors, and unauthorized accessed. This means that you save time that would otherwise be spent locating invoices, correcting errors, and tracking potential threats. Plus, with the use of a supplier portal, you save time and costs often associated with sending invoices back and forth when corrections are necessary.

How it Works

We understand that making the switch to an automated Accounts Payable department can be daunting. However, through our unique AP Automation Software, we provide a fast result, all while saving you time, money, and resources. Although not all Accounts Payable automation solutions are so simple, at iPayables, we strive to improve your AP department’s experience.

No matter how suppliers choose to send invoices, your department will only ever see them through your portal for approval. You can flag an invoice if you notice an issue and if you want to ask the supplier a question, you can start the conversation from the portal on the invoice in question.

Supplier Portal

By including a free supplier portal as a key component of your automated process, you set your department up for greater success in both the short-run and the long-run. Not only does a supplier portal make the invoicing process easier from start to finish, it also allows for simpler communication between suppliers and purchasing, eliminating accounts payable as the middle man. In addition, you and the suppliers will be able to see the progress of the invoice, as well as set-up dynamic discounting, or early pay discounts. With these, and other features, your department will have better relationships with suppliers, allowing your business to continue growing and progressing in the direction you want to see.

Invoice Processing

While there are many AP automation solutions, not all can guarantee easier invoice processing. But what’s the point of getting rid of a paper-based system if the electronic version is just as complicated? iPayables’ goal is to make both invoice processing and the invoice payment processing system easy to access and use.

iPayables also offers support as you transition from paper to online invoice payment processing. It may not happen overnight, but once the change is made, you will be amazed at the difference seen in your department. Time will be spent more efficiently, costs will go down, and you won’t have to worry about invoices getting lost or misplaced.

FAQs

Why Switch to E-Invoicing?

For among other things, better accounts payable efficiency and easier cash flow management. There are numerous other reasons to switch to electronic invoicing with iPayables, contact one of our implementation specialists and find out more.
What does it cost?
By switching to electronic invoicing with iPayables, invoicing costs are greatly reduced to around only $1- 3 per invoice. For an exact price quote based on your organizational needs, please contact us today.
Would you be willing to provide us with a cost analysis?
Yes. Please fill out our request form for more information and we will respond to your request promptly.
How much will I save by switching to iPayables?
Probably a bunch! A recent study suggested that most organizations pay anywhere from $3 – 13 per invoice for traditional paper invoicing. With electronic invoicing with iPayables, your invoicing cost can be reduced to $1- 3 per invoice. With the larger organizations processing tens of thousand of invoices per month, the potential savings per year can sometime be hundreds of thousands of dollars!
What does it cost my suppliers?
Nothing! Unlike our competitors, iPayables offers free vendor, or supplier, adoption. In fact, we will work with your suppliers to ensure a seamless transition to paperless invoicing with iPayables. With iPayables you also have the opportunity to offer you suppliers dynamic discounts for early payment.
Can I receive invoices through iPayables from all of my suppliers?
For a supplier to participate, submit a request to your company’s iPayables administrator. Or, send the request to us and we will forward it on,[email protected]. Be sure to include your name, phone number and the vendor/supplier company name, contact and phone number, and vendor number (if known).
Do I need to install anything on my computer?
You should not need to install anything on your computer. If you are having technical difficulties using iPayables, contact your technical support group or call us at the number at the top of the screen.
Can suppliers see the changes I make to their invoices?
Suppliers can only see changes that affect their payment. If you change the price or quantity, or deny the invoice, they are going to be notified and can see those changes online.
Can suppliers tell if their invoice is on my work list?
Suppliers can’t see your name specifically, but they can see that the invoice is awaiting approval. However, your company’s iPayables administrator can see your name specifically and can accrue unapproved expenses to your department.