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Digitization

iPayables Scan to E-Invoice Services – The Digitization of Accounts Payable

iPayables services turn paper invoices into electronic invoices (e-invoicing). This digitization process allows our customers to meet their targeted goals for electronic invoicing quickly, even though some suppliers might still be sending paper. This is a great feature for those few suppliers who can’t do electronic invoicing yet. Simply give those suppliers our billing address and the invoices show up in your system electronically with the image attached.

With iPayables digitization services, supplier invoices are sent to iPayables where an imaged copy is made and an electronic invoice is created. The electronic invoice contains data from the original as well as the imaged copy as an attachment to the invoice. The invoice is then routed the same way as other e-invoices through InvoiceWorks® for approval.

At any time, an approver can click on the attachment in the electronic invoice and view the original image of the paper invoice. We realize that not every supplier will move as fast as you in making accounts payable an automated process. But, with the digitization of iPayables services, your company doesn’t have to wait for the laggards to see all the efficiencies of electronic invoicing.

FAQs

Why Switch to E-Invoicing?
For among other things, better accounts payable efficiency and easier cash flow management. There are numerous other reasons to switch to electronic invoicing with iPayables, contact one of our implementation specialists and find out more.
What does it cost?
By switching to electronic invoicing with iPayables, invoicing costs are greatly reduced to around only $1- 3 per invoice. For an exact price quote based on your organizational needs, please contact us today.
Would you be willing to provide us with a cost analysis?
Yes. Please fill out our request form for more information and we will respond to your request promptly.
How much will I save by switching to iPayables?
Probably a bunch! A recent study suggested that most organizations pay anywhere from $3 – 13 per invoice for traditional paper invoicing. With electronic invoicing with iPayables, your invoicing cost can be reduced to $1- 3 per invoice. With the larger organizations processing tens of thousand of invoices per month, the potential savings per year can sometime be hundreds of thousands of dollars!
Can I receive invoices through iPayables from all of my suppliers?
For a supplier to participate, submit a request to your company’s iPayables administrator. Or, send the request to us and we will forward it on,[email protected]. Be sure to include your name, phone number and the vendor/supplier company name, contact and phone number, and vendor number (if known).
Do I need to install anything on my computer?
You should not need to install anything on your computer. If you are having technical difficulties using iPayables, contact your technical support group or call us at the number at the top of the screen.
Can suppliers see the changes I make to their invoices?
Suppliers can only see changes that affect their payment. If you change the price or quantity, or deny the invoice, they are going to be notified and can see those changes online.
Can suppliers tell if their invoice is on my work list?
Suppliers can’t see your name specifically, but they can see that the invoice is awaiting approval. However, your company’s iPayables administrator can see your name specifically and can accrue unapproved expenses to your department.