Simply the most advanced invoice processing workflow.

There are a few key metrics to judge the quality of an invoice processing workflow:

A large number of active approvers
A good workflow system will penetrate deep into an organization resulting in a high number of users for that organization. The goal of good workflow is to eliminate the effort in the payables department. If your payables department has to route everything themselves, the workflow isn’t helping. iPayables has thousands of users in organizations approving invoices through InvoiceWorks™ workflow. Our automated routing can be interfaced with your human resource management systems to maintain up-to-date information and make sure hierarchies and approver information are always accurate. The end result is the invoice goes to approvers and not to the payables department. As one payables manager put it, “We love InvoiceWorks! Everything is automatically approved by the approvers, suppliers check their own status, we don’t touch these invoices at all!”

A large number of approvals per invoice
iPayables uses a robust combination of entry points, business rules, and hierarchies to enforce the customers approval policies. When a system properly enforces all the audit rules of a large organization, it can often result in more than a few approvers on a single invoice. If a workflow system simply sends the invoice to one person, or allows forwarding for approval without enforcing any business rules, it will most likely cause problems during audits. Auditors love to see iPayables’ detailed history of approvers along with the iron-clad enforcement of company policies in entry points, business rules and hierarchies.

A low average number of days for approval completion
In addition to penetrating the organization and enforcing business policies, a good workflow system needs to ensure that invoices move through the approval process quickly. iPayables simple user interface makes approval easy for users. Escalation emails remind users (and the people they report to) when invoices have been sitting on their worklist for too long. Analytical tools allow administrators to view users that may be causing delays or are a potential for losing discounts. The end result with iPayables workflow is an average approval time of just a few days.

Robust Functionality
iPayables has large numbers of approvers in the organization, large numbers of approvals per invoice, and a low number of days for approval because of it’s robust functionality. Entry points and business rules can be built off of any fields on the invoice including customer specific fields. Multiple approval limits for a user can be set based on customer specific fields (such as department, account, project code, etc.). Workflow adapts to various situations with functionality like Vacation Reroute, Job Sharing, Passive Approvals, Next in Line Overrides, Proxy Approvals, and more. And it wouldn’t be worth much to an international organization if iPayables didn’t offer the user over a dozen languages to view the application in, region specific settings for date formatting and time placing, and currency conversions so invoices are routed and users can see the amounts in their own base currency.