An iPayables implementation requires much less effort than other comparable projects. Because iPayables does most all of the configuration and because there is no software to install, Accounts Payable departments can implement Internet Invoicing without needing to budget high consulting dollars or technology resources.

The size and scope of an implementation is determined by a number of factors such as: number of suppliers, number of approvers, company policies, rules concerning invoice content and approval processing, routing schemes, and current Accounts Payable/ERP interfacing.

Implementing Internet Invoicing with iPayables requires effort from the Accounts Payable department, the Technology department, and the iPayables implementation team. However, many tasks include participation from more than one group. Some of the main responsibilities are outlined below:

Account Payable Department Effort

• Define Requirements for Online Invoice Form
• Define Edit/Validation, Matching, and Approval Routing Rules
• Provide Data to iPayables necessary to enforces those Rules
• Provide Data to iPayables for Approver Setup
• Provide Data to iPayables for Vendor Analysis, Segmentation, and Setup
• Select Vendor Adoption Strategy
• Approve Vendor Communication Strategy
• Execute Acceptance Testing
• Participate in Training

Technology Department Effort

• Assist Accounts Payable in providing necessary configuration Data to iPayables
• Specify to iPayables the invoice file format for your payables system
• Configure your payables system to import the invoice file
• Provide to iPayables, an invoice status file on a periodic basis
• Determine transmission method and encryption method of files
• Schedule the encryption and transmission of files
• Provide support during Acceptance Testing (if necessary)

To request a detailed sample project plan, contact our implementation team